Why Should Professionals Consider Using Google Docs

Google Docs is a free online application that allows you to create share and edit any forms of documents. It is a must have for everyone who wishes to collaborate effectively with colleagues and clients. This powerful online tool is perfect for business organizations and individuals who work on any personal projects. It enables you to have access on your documents anytime and anywhere as long as there is an internet connection. You can take advantage of this free service using mobile devices such as android phones, tablets and netbook.

Even though Google Docs has limited technical features, it can guarantee you to get the job done efficiently. It is equipped with features that are almost similar to Microsoft Office software. While Microsoft Office has applications such as Word, Excel and PowerPoint, Google Docs also has applications similar to those.  It has a word processing application that will allow you to create word documents such as articles and memos. You can also create spreadsheets and presentations with the use of Google Docs. This web based application may not have all the technical features that Microsoft Office software has, but it has some advantages over Microsoft Office software. Google Docs boasts sharing features and collaborative capabilities.

When you are finished with a document, you can share it with anyone. You can send an email to anyone by putting in his or her email address. Google will also send an email to the person whom you shared your documents with. The email will contain the instruction on how they can access your document. You can limit the access of other people to your document. You can do this by setting whether you would let other people only view the document or let them view and edit the document.

Depending on your preferences, you may allow a person to invite other users to view your document, or you may prevent them from inviting other users. This is an amazing feature that you can take advantage of when you work with your clients or teammates. Moreover, Google Docs is loaded with a feature that allows you to chat with other individuals who are working on the same document. You will be provided with proper coordination; thus there will be a reduced chance of overwriting someone else’s work.

Google Docs also allows you to upload and store any type of file such as audio files, word documents, photos and videos. This is highly beneficial for you as you will no longer encounter any software compatibility as you create and edit documents using the same software. When you use any other office suite such as the Microsoft Office software, you will be required to spend money to buy software licenses.

When you use Google Docs, you will spend nothing because the service is completely free. It provides you with the same benefits that Microsoft Office software provides. You can use Google Docs for both storage and editing purposes. It is perfect for professionals who work on collaborative projects with clients and colleagues.