Proper Ways to Back Up Your Google Documents

One of the newest applications offered by Google includes Google Documents. This application is definitely beneficial to use. However, similar with the files you create on your computer, those files you make within Google must have their back up. When Google becomes incapable of running or there happens some technical problems, you can lose all your stored Google files, which could bring a huge disgrace when you did not support them with a back up.

So, in order to avoid these issues, you probably would want to consider making a back up for your Google Documents. The following are the details you may consider to have your files backed up. Doing these steps may let you spend an expected time of ten minutes or maybe less when all files are exported correctly.

1)Make your back up folder. If you have not done this yet, make a folder on your desktop in order to have the files downloaded, as well. You may name it as “Google Docs Backup Files”.

2)Log in to Google Docs. Quite the obvious, you will enter your own details to log in.

3)Categorize the files. When you are in Google Docs already hit the “name” tab that is found right on top of the files’ list in order to categorize such list by name.

4)Choose the files you prefer to make a back up. You may manually pick the files through clicking the boxes left of every file, or you may also click on a check mark tab that is found on top of the All Items’ list and choosing “all visible”.

5)After doing so, you can then export the files. To do so, click on the tab “more actions” that is located on top list and choose “export”, and then select “download” viewed on its new screen. Google Docs will open the new screen displaying the process of zipping for download. Such screen will also display the number of files you’re exporting, along with their format (Word, Excel, etc.)

6)You are now ready to download the files. After the zipping process has been completed, you can choose “Click Here to Download” located at the screen’s base to begin downloading.

7)Saving the downloaded files will be your next step. On the downloading screen, if impelled, choose “save”, and then browse through your created back up folder and click on “save” once again. Now, you are already provided with the Google Documents in the zipped folder on your desktop. When you click on the zipped folder, you will view all the files there.

8)Check and count the files. Make sure to check the backed up files before you finish the process. There could be one or more files that may not made it during the download or zip process. This is certainly possible to happen at times, so you need to be very cautious. Therefore, you will need to make a comparison on the number of files within the zipped folder with the Google Docs’ number of files.

After you’ve thoroughly checked the number of back up files, you are now ready to go with your Google Documents without having to worry that you may lose your files.