How to Share a Folder of Google Docs

Google Docs has made it easy to share documents, slide presentations, drawing, spreadsheets, PDFs, and other files. You can share all your files with your group. This is greatly different from sharing files and folders separately. Mainly, the very first thing that you need to know in sharing a folder in Google Docs is the folders collection. Although, it is similar to folder, Google called this as collections. Collections are handy storage in organizing your shares items. You can create a folder of Google Docs by clicking the Collection option in the drop down menu of the Create button.

Now that you have made a collection, you are few steps away from sharing it. Follow these steps to share a folder of Google Docs successfully.

  • Bring the mouse pointer on the collection menu that is located on the left part of the window screen and click the arrow that can be seen next to the name to set off the drop-down menu.
  • Click on the Share button to open the side menu and click Share again. Google Docs has two share links.
  • The next thing that you have to do is to enter the e-mail address of those whom you want to access the files.
  • Remember that sharing a folder with a viewing access will only allow others to see your files while editing access allows individuals to make changes on your work. Each of the items may have one owner. It will depend on the editor or the one who has editing access to invite more people to collaborate in the group.

    Now that you are done in setting up the collection and sharing preferences, you are only few steps away from sharing your files. Any folder, document, file, spreadsheet, slide show, or other items in your collection will have the sharing privileges of the collection. Just add any files or documents to it and it can be shared in a group. Any person who has editing access to the file has the chance to do the same thing as well as share other files on within the group. Therefore, it is highly essential to choose the person to give editing access.

    There is even no need to create your files and then transfer them to the collection. You can make your file folders from the collection right from the start. All you have to do is to activate the drop-down menu and click Create then select the type of file or document that you wish to create. Any file you upload or document created in this method is automatically added to the collection and shared within the members of the team. You can even use this method to create sub-folders or sub-collections to organize your contents within the shared collections. In this way, you will not end up having a large group of files and the need of performing sorting methods is not even needed.

    All members of the group who have editing access can work on your file at the same time, and it will be easier for you and your team to finish the work.