How Google Documents Works

Google Documents is a whole suit of online productivity software powered by different Web browsers and Google. This is a collection of applications that allows easy production of all kinds of files that are used in multiple corporate environments like spreadsheets, document, and presentations. This program allows users to create and edit their documents online. Multiple users can have access to the file at the same time, making it ideal for colleagues or teams to collaborate on the project.

Google Docs system requirements are extremely simple. The only thing that you have to pay close attention is your Web browser. Google Docs is compatible with Firefox version 1.07 or higher, Internet Explorer version 6 or higher, and Safari 3.1 or beyond. Google Docs is not supported by Google for other Web browsers except the three mentioned earlier. So if you have different Web browsers, there a chance that you will not access Google Docs. In addition, you need to enable cookies and Javascript in your computer before you use the applications.

It is highly essential to create a Google account as this is the only way to access Google Documents. Google accounts are for free and you will not need to pay any cost in making your own account. Your account gives you full access to other powerful applications in Google beside from Google Documents. With your account, you can have the ability to create new documents, spreadsheets, and presentations or even upload your existing file top the system. Google Docs is compatible with different file formats including:

  • Text Files (.txt)
  • Rich Text Format (.rtf)
  • StarOffice Documents (.sxw)
  • Excel, PowerPoint, and Microsoft Word Files (.xls, .doc., .ppt or .pps respectively)
  • Spreadsheets and OpenDocument Text Formats (.ods and .odt respectively)
  • Hypertext Markup Language (HTML) Files
  • Comma Separated Value Files (.csv)
  • Simple file-and-folder system is the organizational approach for Google Docs. Google Docs allows you to create folders and subfolders for your files in easier way. The beauty of Google is that it provides you with multiple options to sort your data. You can sort your data by latest updates or alphabetically. Other than that, Google Docs offers users to have huge online storage page on their account. Each Google Docs account can store:

  • 5,000 Presentations of 10 MB each
  • 5,000 Documents of 500 KB each
  • 1,000 Spreadsheets of 1 MB each
  • Google Documents works by allowing multiple users to view and edit files simultaneously. Moreover, users do not even have to worry about creating duplicate copies of the same files. With Google Docs, everyone working on a project can perform edits and changes on the file at the same time. Google Docs has the ability to track all the changes on the master file and tag each edit with the responsible Google account holder. In this way, the senior editor of the group can scan the changes made on the document and identify the person responsible to it.

    Google Docs works in many ways and things mentioned above are just some of the benefits that you can get. Sign up a Google Docs account and see for yourself the difference of Google Docs from other productivity software.