Easy Steps in Creating a Google Document

Google Documents is an online-based data storage service provided by Google. This online tool provides you with access to your documents from anywhere as long as you have an internet connection.  It also allows sharing and collaborative editing with other individuals. Google Docs has a word processing application that will allow you to share articles, memos and other documents with your colleagues. It is easy to share files as documents can be accessed by many individuals at the same time.  It also provides a spreadsheet application that will enable users to share significant data such as financial statements, company reports and proposals. They can also store any type of files including word documents, audio files and photos.

While the traditional Microsoft Office software provides you with a lot of benefits, it also has some limitations. With the use of the traditional Microsoft Office software, you are only allowed to create and share documents internally. It may be hard for you to share documents and spreadsheets outside your team. Google Docs has powerful functionalities that the regular Microsoft Office software does not have. This online tool has so many advantages over the traditional Microsoft Office software. Of course, you want to take advantage of these benefits for your organization. The first step is to create your own Google Document.

Steps in Creating a Google Document

1)Create a Google account if you do not have one. Go to docs.google.com. Sign up for Google Docs using the same log in info as your Gmail account.

2)Create a document by clicking the New button from the menu bar. A drop down menu will open with various options. Click on the Document.

3)An untitled Document will open. Give your new Document a title by clicking on the word Untitled. Type your new title and then click Okay.

4)Type your new document on the blank page.

5)Your document will be auto saved. This means you do not have to worry just in case you forgot to save your new document. To save your document manually, click on Save button at the top right. Once you are done with your new document, simply click on Save and Close.

Creating a Google Document is simple and easy. But there is just so much to Google Docs that you have to take advantage of. After saving the document, there are still things that you can do with it. Google Docs is equipped with advanced features that will definitely benefit you and your organization.

  • Sharing Document
  • Share your new document by clicking on Share button. A drop down list will appear that shown several options. You can share your document with a few individuals or you can share it with the public.

  • Organizing Document
  • Once you use Google Docs regularly. You will have to organize your documents. Simply do this by creating a folder. The main Google Docs page will show your folders and documents for easy access. A drop down menu will appear. Click on New and choose a folder. Give your new folder a name and click on Save.

  • Searching Documents
  • Basically, Google is as s search engine. For this reason, it is easy for you to search your document. Type the name of your document into the Search Docs box. All the relevant documents will appear by clicking on Search Docs.